All applications for sponsorship and/or exhibition must be made through our online booking portal that is accessible here.
Contracts & Confirmation
Exhibitors
Submitting a Booking through the booking portal is binding upon confirmation from the organizer. Exhibitors will receive a copy of their booking details upon submission.
Sponsors
After submitting a booking through the portal, a contract will be available for signature. Submitting a booking through the portal will reserve the selected items, but the agreement will only be binding upon signing the contract.
Support terms & conditions
Terms and Conditions: TERMS AND CONDITIONS.pdf
By submitting a Booking, Sponsor accepts these Terms & Conditions and agrees that these General Terms shall be deemed incorporated by reference to the Booking. These Terms & Conditions, together with the Copy of the Booking, constitute a binding agreement between Organizer and Sponsor in respect of the sponsorship and/or exhibition rights booked under the Booking (together, the “Agreement”). In the event of a conflict between any term set out in these Terms & Conditions and the Booking, the Booking shall prevail.
Payment terms & methods
- 60% upon receipt of the Sponsorship agreement and first invoice
- 40% by January 23, 2026
All payments must be received before the start date of Congress. Should Sponsor fail to complete payments prior to the commencement of the Congress, Organiser will be entitled to cancel the reservation contemplated by this Agreement, and Sponsor will be subject to cancellation fees as determined below.
Please note that a surcharge of 400 EUR will apply for last minute changes or for submitting your congress materials after the deadline (Date TBC)
Option 1: Payment by Bank Transfer (EUR).
Option 2: Payment by Credit Card (EUR)
All bank charges are the responsibility of the payer. For credit card payments, a surcharge of 4% will be applied.
Cancellation / modification policy
Cancellation/modification of Support items must be made in writing to:
Teresa Casillas Seoane
94th EAS Congress of the European Atherosclerosis Society
Kenes Group, Rue François-Versonnex 7, CH 1207 Geneva, Switzerland.
Email: tseoane@kenes.com
In case of cancellation or reduction of the Sponsorship Amount by Sponsor, the Organiser shall have the right to retain, and if not already paid, Sponsor must pay to Organiser, as agreed liquidated damages, the following amounts in according to the following time schedule, and Sponsor forfeits and waives any right or claim for a refund, in connection therewith:
- 50% of the agreed package amount if the cancellation/ modification is made between September 26, 2025 – January 23, 2026 inclusive.
- 100% of the agreed package amount if the cancellation/ modification is made after January 23, 2026.
VAT Information
All prices are exclusive of VAT, and are subject to VAT which will be added to the invoice.
